Voicemail, Do Not Disturb, and call recording are among the few reasons why companies choose VoIP services to solve their communication needs. However, there are features that can be overlooked by small businesses such as customizable hold music or in-call coaching, to name a few. So if you want to get the most out of your VoIP service and ensure a more efficient work flow, it’s worth checking out these underutilized features.
Busy lamp field
Nothing too fancy about this one. The busy light simply notifies you when people can’t take your call and frees up some time to wait for them or call someone else. With this feature, you avoid disrupting someone from an important phone call. It also saves you time from walking across the office just to see that the person is already occupied with another call.
If you would like to give your employees some training on how to speak with clients over the phone, you can now do it virtually. Using add-on services like barge and whisper, you can help point your employees in the right direction when they’re dealing with a client. Barge enables you to silently monitor your employee’s phone conversation with a customer. While whisper allows you to provide comments on how your employees are doing while they are on call and without the customer knowing that you’re there coaching your staff.
With hot desking, you can potentially take calls from any IP phone without having to be at your desk. Imagine, for example, you’ve been transferred to a new office for a few days and can’t be bothered to set up a new IP phone. Hot desking solves that by transferring your phone preferences over to another IP device — meaning, your voicemail, speed dials, number extension, and other customized settings can be accessed wherever you happen to be working from.
Sometimes what determines whether or not a client is willing to be put on hold is if the music is entertaining enough to keep their ear on the phone. Certain VoIP services allow you to customize your hold music so your customers will no longer have to listen to cheesy background music.
Hidden conferencing features
Many companies go to VoIP providers because it’s a cheap service that reduces the need to travel to meetings. However, a lot of people don’t use the other features that can help make a video meeting operate more efficiently. In the same call, you can mute other people, organize internal voting systems, and more.
Hands-free dialing saves you from having to look someone up in your phonebook. This feature adds a button above someone’s email address that will let you call that person. From here you can redirect the call to your phone or better yet, connect with your clients over a video conference.
Often a forgotten feature that is provided by many VoIP services, call screening displays the caller ID on your device and allows you to take whatever action you’d like before picking up the call. If you are getting a personal call you can simply choose to transfer the call over to your cell phone. Alternatively, you can also choose to hang up if it’s someone you don’t want to talk to.
Click-to-call is a website widget that allows your website visitors to call you by simply clicking on a button on your page. This helps make call to actions effortless for the visitor since they don’t have to physically dial your number on their phone. You risk losing potential customers who don’t want to look at your contact us page to access your services. With click-to-call, they only have to tap on their smartphone to get a hold of you.
Nowadays, cloud-based VoIP services excel in providing you with methods to analyze your data usage. It can show you a database of who is calling you the most, who you’re calling the most, a geographical distribution of your customers, and cost. With this data you can choose to focus more of your company’s efforts into a particular client or customer.
The next time you wonder if there is an easier way to do something when you’re in a phone call, take comfort in the fact that there are several features that can really make organizing your communications systems a lot easier. Consider using some or all of these features to get the most out of the VoIP service you paid for. To know more about the latest in VoIP trends and services, contact us today.