Tech Advisory

Technology Advice for Small Businesses

powered by Pronto Marketing

Recent Posts

iPhone users warned: Update now or stay exposed to spyware threats

Editor January 26, 2026

Apple has confirmed critical iPhone vulnerabilities that can be patched by updating to iOS 26, yet the majority of users are still running older software versions. We explore why many are holding off and why upgrading is the only effective protection against ongoing spyware attacks.

Update lag leaves millions exposed

Although iOS 26 launched back in September 2025, its adoption rate has been surprisingly slow. According to tracking data, only a small fraction of iPhone users have upgraded, leaving hundreds of millions of devices running outdated software.

What’s concerning is that this gap comes in the wake of newly discovered spyware attacks. These aren’t hypothetical risks: security researchers have confirmed active exploitation of two critical vulnerabilities. Apple quickly issued patches, but only for the latest iOS version. That means users who haven’t made the switch to iOS 26 are stuck with no protection unless they upgrade.

Apple had originally signaled that a patch would be available for iOS 18, something that many users counted on. But that plan changed. Now, the security update (iOS 18.7.3) is offered only to older phones that can’t run iOS 26 at all, essentially forcing everyone else to adopt the new OS if they want to stay secure.

Frustration with iOS 26 is slowing adoption

One big reason for the hesitation is Apple’s new Liquid Glass design in iOS 26. While it looks sleek, users say it’s less intuitive. People criticize smaller icons, hidden buttons, and a generally more confusing layout. This frustration seems to be slowing what’s normally a fast adoption curve. In previous years, over half of users had updated within a few months. iOS 26 is trailing far behind that trend.

No patch, no protection

Security experts are clear: upgrading is the only effective defense. And Apple’s update strategy depends on users actually applying the patches. In contrast to the staggered, multiphase rollout typical of Android updates, Apple releases new software versions simultaneously to all compatible devices. But that helps only if users install them.

The stakes are high from a security perspective. Spyware developers, often backed by well-funded surveillance firms or state actors, actively exploit known weaknesses in outdated systems. Apple’s public patch notes can become a blueprint for attackers to reverse-engineer vulnerabilities.

Security depends on user action

To close the security gap, Apple has introduced new background security technologies designed to make protection more seamless. One such effort is Background Security Improvements, which aims to deliver patches in the background without requiring a full OS update. But these features are still relatively new, and they also depend on users being on the latest software version.

So far, those efforts haven’t been enough. The combination of design concerns and unclear messaging has left many users unsure about upgrading or simply choosing not to. But the security risks are growing, and attackers are quick to exploit delayed updates. The bottom line? If your iPhone supports iOS 26, it’s time to upgrade. 

For more tips on security and IT in general, contact our team.

Why skipping iOS 26 could put your iPhone at serious risk

Editor January 26, 2026

If you haven’t updated to iOS 26, your iPhone may be vulnerable to spyware attacks. Apple is sounding the alarm, but most users are ignoring it. Find out why delaying this critical patch is a dangerous gamble and what is fueling the widespread resistance to the latest update.

Update lag leaves millions exposed

Although iOS 26 launched back in September 2025, its adoption rate has been surprisingly slow. According to tracking data, only a small fraction of iPhone users have upgraded, leaving hundreds of millions of devices running outdated software.

What’s concerning is that this gap comes in the wake of newly discovered spyware attacks. These aren’t hypothetical risks: security researchers have confirmed active exploitation of two critical vulnerabilities. Apple quickly issued patches, but only for the latest iOS version. That means users who haven’t made the switch to iOS 26 are stuck with no protection unless they upgrade.

Apple had originally signaled that a patch would be available for iOS 18, something that many users counted on. But that plan changed. Now, the security update (iOS 18.7.3) is offered only to older phones that can’t run iOS 26 at all, essentially forcing everyone else to adopt the new OS if they want to stay secure.

Frustration with iOS 26 is slowing adoption

One big reason for the hesitation is Apple’s new Liquid Glass design in iOS 26. While it looks sleek, users say it’s less intuitive. People criticize smaller icons, hidden buttons, and a generally more confusing layout. This frustration seems to be slowing what’s normally a fast adoption curve. In previous years, over half of users had updated within a few months. iOS 26 is trailing far behind that trend.

No patch, no protection

Security experts are clear: upgrading is the only effective defense. And Apple’s update strategy depends on users actually applying the patches. In contrast to the staggered, multiphase rollout typical of Android updates, Apple releases new software versions simultaneously to all compatible devices. But that helps only if users install them.

The stakes are high from a security perspective. Spyware developers, often backed by well-funded surveillance firms or state actors, actively exploit known weaknesses in outdated systems. Apple’s public patch notes can become a blueprint for attackers to reverse-engineer vulnerabilities.

Security depends on user action

To close the security gap, Apple has introduced new background security technologies designed to make protection more seamless. One such effort is Background Security Improvements, which aims to deliver patches in the background without requiring a full OS update. But these features are still relatively new, and they also depend on users being on the latest software version.

So far, those efforts haven’t been enough. The combination of design concerns and unclear messaging has left many users unsure about upgrading or simply choosing not to. But the security risks are growing, and attackers are quick to exploit delayed updates. The bottom line? If your iPhone supports iOS 26, it’s time to upgrade. 

For more tips on security and IT in general, contact our team.

Apple urges iPhone users to upgrade as spyware threat grows

Editor January 26, 2026

Mercenary spyware is targeting iPhones again, and Apple’s latest security patch helps users only on iOS 26. With millions slow to update, security experts warn that the risk is escalating fast. Here’s what’s happening and what you need to do.

Update lag leaves millions exposed

Although iOS 26 launched back in September 2025, its adoption rate has been surprisingly slow. According to tracking data, only a small fraction of iPhone users have upgraded, leaving hundreds of millions of devices running outdated software.

What’s concerning is that this gap comes in the wake of newly discovered spyware attacks. These aren’t hypothetical risks: security researchers have confirmed active exploitation of two critical vulnerabilities. Apple quickly issued patches, but only for the latest iOS version. That means users who haven’t made the switch to iOS 26 are stuck with no protection unless they upgrade.

Apple had originally signaled that a patch would be available for iOS 18, something that many users counted on. But that plan changed. Now, the security update (iOS 18.7.3) is offered only to older phones that can’t run iOS 26 at all, essentially forcing everyone else to adopt the new OS if they want to stay secure.

Frustration with iOS 26 is slowing adoption

One big reason for the hesitation is Apple’s new Liquid Glass design in iOS 26. While it looks sleek, users say it’s less intuitive. People criticize smaller icons, hidden buttons, and a generally more confusing layout. This frustration seems to be slowing what’s normally a fast adoption curve. In previous years, over half of users had updated within a few months. iOS 26 is trailing far behind that trend.

No patch, no protection

Security experts are clear: upgrading is the only effective defense. And Apple’s update strategy depends on users actually applying the patches. In contrast to the staggered, multiphase rollout typical of Android updates, Apple releases new software versions simultaneously to all compatible devices. But that helps only if users install them.

The stakes are high from a security perspective. Spyware developers, often backed by well-funded surveillance firms or state actors, actively exploit known weaknesses in outdated systems. Apple’s public patch notes can become a blueprint for attackers to reverse-engineer vulnerabilities.

Security depends on user action

To close the security gap, Apple has introduced new background security technologies designed to make protection more seamless. One such effort is Background Security Improvements, which aims to deliver patches in the background without requiring a full OS update. But these features are still relatively new, and they also depend on users being on the latest software version.

So far, those efforts haven’t been enough. The combination of design concerns and unclear messaging has left many users unsure about upgrading or simply choosing not to. But the security risks are growing, and attackers are quick to exploit delayed updates. The bottom line? If your iPhone supports iOS 26, it’s time to upgrade. 

For more tips on security and IT in general, contact our team.

5 VoIP trends small-business owners should know

Editor January 23, 2026

For many small businesses, switching to Voice over Internet Protocol (VoIP) started as a simple way to cut costs. But the technology has matured from a budget alternative into a superior tool for growth and flexibility. VoIP communications now center on security and integration rather than just making calls. These five key trends show how the latest VoIP updates help your operations run smoother.

5G networks: Crystal-clear reliability

In the past, internet calls sometimes suffered from choppiness or dropped connections. Mobile networks have advanced significantly, making VoIP faster and more consistent than ever before. These improvements mean the end of robotic voices during important client negotiations, enabling you to maintain professionalism from the office or on the road. The technology also adapts in real time to network conditions, keeping voices in high-definition even when the signal fluctuates.

Unified-Comunications-as-a-Service: The work from anywhere revolution

Modern VoIP systems have evolved to bring video meetings, instant messaging, and phone calls together into one simple application. Unifying these tools allows your team to collaborate effectively without switching between multiple programs or devices.

In addition, such flexibility supports hybrid work models perfectly, keeping everyone connected regardless of their physical location. Employees can move between the office, a home workspace, or a coffee shop without missing a beat.

Omnichannel approach: Treating every customer like a regular

Customers often get frustrated when they have to repeat their story to different agents. A client might email your support team in the morning and then call in the afternoon, only to find the person on the phone has no idea about the previous email. Modern VoIP systems solve this problem by connecting the dots between your calls, texts, emails, and social media inquiries.

Integrated data turns a standard phone call into a seamless customer experience. Whoever picks up the phone sees the full history of interactions, so they know exactly what the customer needs immediately. Resolving issues becomes faster, leading to happier clients who feel valued and understood.

AI and sentiment analysis: Smarter systems that listen

Artificial intelligence (AI) is playing a larger role in how businesses communicate. In phone systems, AI acts as a smart assistant that can transcribe calls automatically or analyze conversations to provide helpful data. It processes spoken words to detect patterns that might otherwise go unnoticed.

These features provide better insights into how your customers are feeling without having to listen to every single call recording. The system can highlight moments where a customer sounds frustrated or delighted. Access to these insights helps you train your staff more effectively and improve your service quality effortlessly.

Security: Locking the digital front door

Modern VoIP security focuses on how access is controlled across the system, not just on protecting call audio. Instead of relying on a single gateway defended by passwords and encryption, newer VoIP platforms use decentralized security models to reduce risk.

With decentralized security, control is spread across the network rather than concentrated in one place. Some systems use blockchain-based frameworks to support this structure. Because there is no single entry point for attackers to exploit, breaking into the system becomes significantly harder, even if one component is compromised.

For businesses, this approach limits the chance that phone systems can be used as a backdoor into the wider network. Client conversations stay private, and sensitive data remains protected from the costly consequences of a breach.

VoIP calling has long delivered cost savings, but its real value today lies in flexibility and intelligence. Modern VoIP systems give small businesses the ability to communicate and collaborate at a level once reserved for large corporations, helping them stay professional, responsive, and competitive from anywhere.

If you want to take advantage of these VoIP trends and future-proof your business communications, contact our experts today.

5 Ways VoIP phone systems are getting smarter (and what it means for you)

Editor January 23, 2026

Voice over Internet Protocol (VoIP) phone systems have grown far beyond simple telephone replacements, offering advanced features that were once only available to large corporations. Improved networks and smarter software now drive better call quality and team collaboration. This shift means your communication tools can finally adapt to your specific needs. Here are the major VoIP trends shaping the future.

5G networks: Crystal-clear reliability

In the past, internet calls sometimes suffered from choppiness or dropped connections. Mobile networks have advanced significantly, making VoIP faster and more consistent than ever before. These improvements mean the end of robotic voices during important client negotiations, enabling you to maintain professionalism from the office or on the road. The technology also adapts in real time to network conditions, keeping voices in high-definition even when the signal fluctuates.

Unified-Comunications-as-a-Service: The work from anywhere revolution

Modern VoIP systems have evolved to bring video meetings, instant messaging, and phone calls together into one simple application. Unifying these tools allows your team to collaborate effectively without switching between multiple programs or devices.

In addition, such flexibility supports hybrid work models perfectly, keeping everyone connected regardless of their physical location. Employees can move between the office, a home workspace, or a coffee shop without missing a beat.

Omnichannel approach: Treating every customer like a regular

Customers often get frustrated when they have to repeat their story to different agents. A client might email your support team in the morning and then call in the afternoon, only to find the person on the phone has no idea about the previous email. Modern VoIP systems solve this problem by connecting the dots between your calls, texts, emails, and social media inquiries.

Integrated data turns a standard phone call into a seamless customer experience. Whoever picks up the phone sees the full history of interactions, so they know exactly what the customer needs immediately. Resolving issues becomes faster, leading to happier clients who feel valued and understood.

AI and sentiment analysis: Smarter systems that listen

Artificial intelligence (AI) is playing a larger role in how businesses communicate. In phone systems, AI acts as a smart assistant that can transcribe calls automatically or analyze conversations to provide helpful data. It processes spoken words to detect patterns that might otherwise go unnoticed.

These features provide better insights into how your customers are feeling without having to listen to every single call recording. The system can highlight moments where a customer sounds frustrated or delighted. Access to these insights helps you train your staff more effectively and improve your service quality effortlessly.

Security: Locking the digital front door

Modern VoIP security focuses on how access is controlled across the system, not just on protecting call audio. Instead of relying on a single gateway defended by passwords and encryption, newer VoIP platforms use decentralized security models to reduce risk.

With decentralized security, control is spread across the network rather than concentrated in one place. Some systems use blockchain-based frameworks to support this structure. Because there is no single entry point for attackers to exploit, breaking into the system becomes significantly harder, even if one component is compromised.

For businesses, this approach limits the chance that phone systems can be used as a backdoor into the wider network. Client conversations stay private, and sensitive data remains protected from the costly consequences of a breach.

VoIP calling has long delivered cost savings, but its real value today lies in flexibility and intelligence. Modern VoIP systems give small businesses the ability to communicate and collaborate at a level once reserved for large corporations, helping them stay professional, responsive, and competitive from anywhere.

If you want to take advantage of these VoIP trends and future-proof your business communications, contact our experts today.

More than a phone call: How the future of VoIP helps your business grow

Editor January 23, 2026

Voice over Internet Protocol (VoIP) has evolved into a powerhouse business communication platform. Quality and reliability have improved drastically, moving beyond the early days of robotic audio. The future of calling focuses on connecting your team and protecting your data seamlessly. Let’s explore five VoIP developments that are changing how small businesses communicate.

5G networks: Crystal-clear reliability

In the past, internet calls sometimes suffered from choppiness or dropped connections. Mobile networks have advanced significantly, making VoIP faster and more consistent than ever before. These improvements mean the end of robotic voices during important client negotiations, enabling you to maintain professionalism from the office or on the road. The technology also adapts in real time to network conditions, keeping voices in high-definition even when the signal fluctuates.

Unified-Comunications-as-a-Service: The work from anywhere revolution

Modern VoIP systems have evolved to bring video meetings, instant messaging, and phone calls together into one simple application. Unifying these tools allows your team to collaborate effectively without switching between multiple programs or devices.

In addition, such flexibility supports hybrid work models perfectly, keeping everyone connected regardless of their physical location. Employees can move between the office, a home workspace, or a coffee shop without missing a beat.

Omnichannel approach: Treating every customer like a regular

Customers often get frustrated when they have to repeat their story to different agents. A client might email your support team in the morning and then call in the afternoon, only to find the person on the phone has no idea about the previous email. Modern VoIP systems solve this problem by connecting the dots between your calls, texts, emails, and social media inquiries.

Integrated data turns a standard phone call into a seamless customer experience. Whoever picks up the phone sees the full history of interactions, so they know exactly what the customer needs immediately. Resolving issues becomes faster, leading to happier clients who feel valued and understood.

AI and sentiment analysis: Smarter systems that listen

Artificial intelligence (AI) is playing a larger role in how businesses communicate. In phone systems, AI acts as a smart assistant that can transcribe calls automatically or analyze conversations to provide helpful data. It processes spoken words to detect patterns that might otherwise go unnoticed.

These features provide better insights into how your customers are feeling without having to listen to every single call recording. The system can highlight moments where a customer sounds frustrated or delighted. Access to these insights helps you train your staff more effectively and improve your service quality effortlessly.

Security: Locking the digital front door

Modern VoIP security focuses on how access is controlled across the system, not just on protecting call audio. Instead of relying on a single gateway defended by passwords and encryption, newer VoIP platforms use decentralized security models to reduce risk.

With decentralized security, control is spread across the network rather than concentrated in one place. Some systems use blockchain-based frameworks to support this structure. Because there is no single entry point for attackers to exploit, breaking into the system becomes significantly harder, even if one component is compromised.

For businesses, this approach limits the chance that phone systems can be used as a backdoor into the wider network. Client conversations stay private, and sensitive data remains protected from the costly consequences of a breach.

VoIP calling has long delivered cost savings, but its real value today lies in flexibility and intelligence. Modern VoIP systems give small businesses the ability to communicate and collaborate at a level once reserved for large corporations, helping them stay professional, responsive, and competitive from anywhere.

If you want to take advantage of these VoIP trends and future-proof your business communications, contact our experts today.

Why the next Windows 11 update is skipping Intel and AMD

Editor January 21, 2026

Microsoft’s upcoming Windows 11 26H1 update is rolling out only to devices powered by Snapdragon chips, at least for now. While it might seem like Snapdragon is getting special treatment, the move has more to do with timing, development cycles, and Microsoft’s push for AI-ready devices than playing favorites.

Why is Microsoft prioritizing Snapdragon devices?

For businesses and IT leaders evaluating Windows 11 roadmaps and AI-ready hardware, this shift signals where Microsoft is placing its near-term priorities. The simple explanation behind this update is that Microsoft is aligning its development cycles with Qualcomm, the makers of Snapdragon chips. Qualcomm operates on a separate release rhythm, and Microsoft is adjusting its update timeline to stay in sync, particularly as AI capabilities become a bigger part of the Windows ecosystem.

Devices powered by Snapdragon processors are leading the charge in Microsoft’s Copilot+ initiative, which aims to embed more AI functionality into everyday workflows. From real-time document summaries to meeting insights, Copilot+ is gradually becoming a key part of Windows’ enterprise value proposition.

With many manufacturers building Snapdragon-based systems to meet Microsoft’s AI hardware standards, it makes strategic sense to get those systems updated first.

What’s in the 26H1 update?

26H1 brings system-level optimizations and performance improvements, but no major feature changes. There are no new tools or user interface changes to manage, just some under-the-hood tuning that helps Copilot+ devices run more efficiently.

Devices without Snapdragon chips will remain on version 25H2, which Microsoft will continue to support. Although 26H1 is the latest version, Microsoft has clarified that significant new features will be introduced more broadly with the 26H2 update, expected later this year.

What should businesses do now?

Consider taking these four steps:

  • Audit your hardware: If your organization is investing in new Windows machines in 2026, it’s a good time to evaluate your processor choices. Snapdragon-powered devices are being positioned as the go-to for AI workloads, which is especially relevant if your teams plan to use Copilot+ extensively.
  • Communicate with your teams: Make sure your employees understand that staying on Windows 11 version 25H2 doesn’t mean they’re missing out. Since there are no major feature differences at present, productivity will not be affected.
  • Monitor future update trends: If Microsoft maintains this approach, we might see more features rolled out first to AI-capable systems. Planning ahead will ensure your business isn’t caught off guard by delays in accessing new functionality.
  • Consult your IT partner: If you’re uncertain about how this update cycle could impact your infrastructure or device strategy, now is the time to speak with your managed IT services provider.

Key takeaway behind Microsoft’s latest move

This release highlights Microsoft’s prioritization of AI-optimized hardware — a move that businesses should monitor closely. Whether you’re considering adopting Snapdragon-powered hardware or remaining with Intel and AMD, understanding Microsoft’s long-term strategy will help you make smarter IT investments.

Need help navigating Windows updates and AI integration for your organization? Partner with our IT experts to stay secure, streamlined, and prepared for the future.

Why Snapdragon PCs are first in line for Windows 11’s new update

Editor January 21, 2026

Microsoft is rolling out Windows 11 26H1 to Snapdragon devices only, leaving Intel and AMD systems temporarily out of the loop. This isn’t about exclusivity but strategy.

Why is Microsoft prioritizing Snapdragon devices?

For businesses and IT leaders evaluating Windows 11 roadmaps and AI-ready hardware, this shift signals where Microsoft is placing its near-term priorities. The simple explanation behind this update is that Microsoft is aligning its development cycles with Qualcomm, the makers of Snapdragon chips. Qualcomm operates on a separate release rhythm, and Microsoft is adjusting its update timeline to stay in sync, particularly as AI capabilities become a bigger part of the Windows ecosystem.

Devices powered by Snapdragon processors are leading the charge in Microsoft’s Copilot+ initiative, which aims to embed more AI functionality into everyday workflows. From real-time document summaries to meeting insights, Copilot+ is gradually becoming a key part of Windows’ enterprise value proposition.

With many manufacturers building Snapdragon-based systems to meet Microsoft’s AI hardware standards, it makes strategic sense to get those systems updated first.

What’s in the 26H1 update?

26H1 brings system-level optimizations and performance improvements, but no major feature changes. There are no new tools or user interface changes to manage, just some under-the-hood tuning that helps Copilot+ devices run more efficiently.

Devices without Snapdragon chips will remain on version 25H2, which Microsoft will continue to support. Although 26H1 is the latest version, Microsoft has clarified that significant new features will be introduced more broadly with the 26H2 update, expected later this year.

What should businesses do now?

Consider taking these four steps:

  • Audit your hardware: If your organization is investing in new Windows machines in 2026, it’s a good time to evaluate your processor choices. Snapdragon-powered devices are being positioned as the go-to for AI workloads, which is especially relevant if your teams plan to use Copilot+ extensively.
  • Communicate with your teams: Make sure your employees understand that staying on Windows 11 version 25H2 doesn’t mean they’re missing out. Since there are no major feature differences at present, productivity will not be affected.
  • Monitor future update trends: If Microsoft maintains this approach, we might see more features rolled out first to AI-capable systems. Planning ahead will ensure your business isn’t caught off guard by delays in accessing new functionality.
  • Consult your IT partner: If you’re uncertain about how this update cycle could impact your infrastructure or device strategy, now is the time to speak with your managed IT services provider.

Key takeaway behind Microsoft’s latest move

This release highlights Microsoft’s prioritization of AI-optimized hardware — a move that businesses should monitor closely. Whether you’re considering adopting Snapdragon-powered hardware or remaining with Intel and AMD, understanding Microsoft’s long-term strategy will help you make smarter IT investments.

Need help navigating Windows updates and AI integration for your organization? Partner with our IT experts to stay secure, streamlined, and prepared for the future.

Microsoft’s 26H1 update is exclusively for Snapdragon devices — here’s why

Editor January 21, 2026

26H1, the latest version of Windows 11, isn’t coming to Intel or AMD PCs just yet. The update, however, will be launched on Snapdragon-powered machines, and there’s a good reason behind that choice.

Why is Microsoft prioritizing Snapdragon devices?

For businesses and IT leaders evaluating Windows 11 roadmaps and AI-ready hardware, this shift signals where Microsoft is placing its near-term priorities. The simple explanation behind this update is that Microsoft is aligning its development cycles with Qualcomm, the makers of Snapdragon chips. Qualcomm operates on a separate release rhythm, and Microsoft is adjusting its update timeline to stay in sync, particularly as AI capabilities become a bigger part of the Windows ecosystem.

Devices powered by Snapdragon processors are leading the charge in Microsoft’s Copilot+ initiative, which aims to embed more AI functionality into everyday workflows. From real-time document summaries to meeting insights, Copilot+ is gradually becoming a key part of Windows’ enterprise value proposition.

With many manufacturers building Snapdragon-based systems to meet Microsoft’s AI hardware standards, it makes strategic sense to get those systems updated first.

What’s in the 26H1 update?

26H1 brings system-level optimizations and performance improvements, but no major feature changes. There are no new tools or user interface changes to manage, just some under-the-hood tuning that helps Copilot+ devices run more efficiently.

Devices without Snapdragon chips will remain on version 25H2, which Microsoft will continue to support. Although 26H1 is the latest version, Microsoft has clarified that significant new features will be introduced more broadly with the 26H2 update, expected later this year.

What should businesses do now?

Consider taking these four steps:

  • Audit your hardware: If your organization is investing in new Windows machines in 2026, it’s a good time to evaluate your processor choices. Snapdragon-powered devices are being positioned as the go-to for AI workloads, which is especially relevant if your teams plan to use Copilot+ extensively.
  • Communicate with your teams: Make sure your employees understand that staying on Windows 11 version 25H2 doesn’t mean they’re missing out. Since there are no major feature differences at present, productivity will not be affected.
  • Monitor future update trends: If Microsoft maintains this approach, we might see more features rolled out first to AI-capable systems. Planning ahead will ensure your business isn’t caught off guard by delays in accessing new functionality.
  • Consult your IT partner: If you’re uncertain about how this update cycle could impact your infrastructure or device strategy, now is the time to speak with your managed IT services provider.

Key takeaway behind Microsoft’s latest move

This release highlights Microsoft’s prioritization of AI-optimized hardware — a move that businesses should monitor closely. Whether you’re considering adopting Snapdragon-powered hardware or remaining with Intel and AMD, understanding Microsoft’s long-term strategy will help you make smarter IT investments.

Need help navigating Windows updates and AI integration for your organization? Partner with our IT experts to stay secure, streamlined, and prepared for the future.

Small-business cloud computing: A simple guide to getting started

Editor January 19, 2026

Cloud computing is the use of remote servers to store, manage, and process data, freeing businesses from the limits of physical infrastructure. For small businesses, that means reduced IT overhead, improved agility, and access to enterprise-level tools. This article explores the migration process to help business owners shift with confidence.

Define your goals

Before doing anything technical, clarify why you’re making the move. For example, small businesses that want to scale down their on-premises server room may find that shifting their infrastructure to the cloud is a more flexible and cost-effective option.

Other companies may prioritize remote and hybrid work and see cloud services as a way to secure data for their employees. Whatever your needs, think them through from the start, as this will shape your choices from the platform you select to how your migration unfolds.

Choose the cloud solution for your needs

There isn’t a one-size-fits-all solution when it comes to the cloud. Here are the three primary models, each offering unique benefits:

  • Software-as-a-Service (SaaS): SaaS delivers fully functional applications over the internet; think Google Workspace or Microsoft 365. It’s ideal for small businesses that want plug-and-play enterprise software without the overhead of managing servers or updates.
  • Infrastructure-as-a-Service (IaaS): With IaaS, you rent computing power (e.g., servers, storage, networking) on demand. Platforms such as Amazon Web Services (AWS) or Microsoft Azure fall into this category. It’s a great fit if you have custom applications or need more control without investing in physical hardware.
  • Platform-as-a-Service (PaaS): PaaS offers a development environment in the cloud. It’s especially valuable for businesses that build or customize their own apps. It handles everything behind the scenes, including OS, middleware, and databases, so your developers can focus purely on coding.

Establish a cloud migration strategy

The way you move your systems depends on how your current setup works, what your team needs, and how far you’re ready to go. Here are five tailored approaches small businesses can use:

  • Rehost (“lift and shift”): Rehosting shifts your existing apps and workloads directly into the cloud, without altering how they’re programmed and built. It’s fast and cost-effective, ideal for straightforward workloads.
  • Refactor: Refactoring involves tweaking the structure of your apps so they run more smoothly in the cloud. You’re not rebuilding from scratch, but you’re making smart updates that help your software use cloud tools more efficiently. It’s a good fit when you want better performance without a full redesign.
  • Revise: This partially rewrites or expands the capabilities of your existing applications to take better advantage of cloud-native features. Revising works well for modernizing outdated programs and if you want to tap into more advanced capabilities.
  • Rebuild: If your current software is outdated, clunky, or holding your business back, starting over might be the best move. Rebuilding means developing entirely new apps using cloud-first tools and services, giving you full control and future flexibility.
  • Replace: Sometimes, the smartest route is to stop using a custom or legacy system altogether and switch to a modern, off-the-shelf cloud product. It’s faster to deploy, easier to manage, and often more secure.

Develop a roadmap and timeline

Every migration needs a well-structured timeline. Break down your project into phases: discovery, planning, execution, and review. Assign ownership to specific teams or individuals to keep things moving. If you’re migrating several tools or systems, prioritize which ones move first based on business impact. You should also schedule the most disruptive changes for weekends or off-peak hours to minimize downtime.

Set up network infrastructure for cloud solutions

A stable, high-performing network is essential for a successful cloud migration. Start by evaluating your current internet speed, reliability, and bandwidth. Upgrading to a high-speed fiber connection or setting up a dedicated link for cloud services can significantly reduce lag and connection issues. You should also set up quality of service rules on your network to prioritize traffic for critical applications and services.

Migrate data

Moving your data to the cloud isn’t just a matter of dragging and dropping files. Start by reviewing what you actually need, then clean up old or duplicate files, archive what’s no longer active, and organize what’s staying.

To protect against any surprises, it’s essential to create a full backup before initiating the transfer. Once you’re ready to begin, you can move your databases, files, and apps directly into the cloud environment. Most cloud platforms have built-in migration tools that make this process smooth and effortless. It’s best to migrate data in small batches to catch issues early and verify that everything is intact and accessible in the new environment.

Configuration and security

Securing your data and systems once they’re in the cloud is crucial. Make sure to set user roles and access levels to keep sensitive information visible only to those who need it. Next, turn on encryption both in transit and at rest to protect your data behind the scenes. You should also enable multifactor authentication to reduce the risk of unauthorized access.

Testing and validation

Test every component: applications, integrations, databases, and user access. Validate that everything works as expected before flipping the switch completely. It’s better to uncover issues in a controlled environment than in front of customers or staff.

Training and change management

Introducing new tools can cause confusion if your team isn’t prepared. Offer hands-on training sessions, FAQs, and support resources. People often resist new technologies when they’re unclear on how to use them. Communicate early and often, and listen to team feedback to make the transition smoother.

Cloud migration doesn’t have to be intimidating. With the right strategy, your small business can tap into enterprise-grade power without the enterprise-level price tag. If you’re ready to start your journey to the cloud, contact us today. We’ll simplify the process and help you find the best solutions for your business.

Website Management for Small Business Owners

Full-service, pay-as-you-go WordPress websites, from design and content to SEO and Google Ads management for an affordable monthly price.

Learn more about our website management services for small businesses.

Search
Archives