Office 365’s nifty new email policy

164_O365_BIt happened quickly in an intense moment of passion. You had just gotten back from a vacation to find over a hundred emails in your inbox. Determined to peel through them all, you took a shot of espresso and set out on email deletion rampage. One trashed email quickly turned into two, which then exploded into dozens. Now, months later, you’re regretting the reckless actions of a few fleeting moments of productivity – you deleted a vitally important email. If this bleak situation sounds all too familiar, Office 365 has now officially come to your rescue with a new policy that allows emails to be recovered indefinitely.

If you’re a regular user of Outlook 365, you’re likely aware that you can only recover an email that was deleted 30 days ago or less. After that, it’s gone for good. For those that have been agitated by this policy, Office 365 has now made a change that allows emails in the Deleted Items folder to be accessed indefinitely. However, take note that if an end user makes the effort to empty the Deleted Folder, those items will still in fact be unrecoverable.

But what if you don’t want to indefinitely recover email?

Believe it or not, indefinite access to emails may come as bad news for some. It can create industry compliance issues for organizations and can also affect offline storage as deleted emails pile up.

Not to fear. Along with this new policy, Office 365 also allows you to customize the retention duration to a time span that works for you. To do this, click on the following:

  1. Office 365 Admin
  2. Exchange Admin Center
  3. Compliance Management
  4. Retention Policies

From here you can modify the retention duration of your emails to a time span of your choice.

Want to learn more about this and other cutting-edge Office 365 features? Give us a call today and get all the info you need.

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