My Workspace: Office 365 tool for Mac users

Mac users can now access their Office 365 apps and files with My Workspace, Microsoft’s handy new tool for macOS. Although in its early stages, My Workspace brings significant benefits to users who want all their Office tools in one place.

Office workspace for Mac

My Workspace sits in the Menu bar along the top of the screen and provides macOS users of Office 365 with a quick and easy access to pinned documents, recently accessed files, OneDrive files, Skype calls, and iCloud Calendars. It also makes their lives easier by offering quick buttons to Word, PowerPoint, Outlook, Excel, and OneNote. You can download the app for free at myworkspace.ms.

The app is the brainchild of four interns at the Vancouver offices of Microsoft Garage, Microsoft’s Washington-based experimental projects division. It was created when the interns were tasked with developing a tool to “add value to a person’s day.”

Benefits to macOS users

For those who use several Office apps at once, My Workspace’s unobtrusive placement and long list of accessibility features will make their Office experience far more efficient.

By clicking the icon located at the right-hand corner of the screen, you can get a quick overview of your day, respond to event invitations in your calendar, and join Skype calls. The intuitive tool determines recently opened files and displays them on the Recent tab, which gives you quick access to your most important documents.

Under the Pinned column, you’ll find a full list of recently opened files along with shareable links, making collaboration easier.

Account management and customization features

With My Workspace, you can easily access your Office 365 account settings, making account management a breeze. From this window you can manage Subscriptions, Security & privacy, App permissions, Install status, and other general settings.

What’s more, My Workspace allows you to customize your App Settings, where you can set the number of events and recent documents you can see, and decide which apps you would like displayed in the launcher.

Small yet substantial improvements such as My Workspace make Office 365 a thoroughly convenient business tool. There’s plenty of productivity-boosting functionalities within Office 365 regardless of device, and if you want to explore its useful features, call us today for tips and recommendations.

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New Office 365 tool for macOS users

Microsoft has launched a new tool for Office on Mac called My Workspace. Business users who frequently interact with apps and documents will find this small yet useful tool highly beneficial. Let’s take a closer look at this brand new app.

Office workspace for Mac

My Workspace sits in the Menu bar along the top of the screen and provides macOS users of Office 365 with a quick and easy access to pinned documents, recently accessed files, OneDrive files, Skype calls, and iCloud Calendars. It also makes their lives easier by offering quick buttons to Word, PowerPoint, Outlook, Excel, and OneNote. You can download the app for free at myworkspace.ms.

The app is the brainchild of four interns at the Vancouver offices of Microsoft Garage, Microsoft’s Washington-based experimental projects division. It was created when the interns were tasked with developing a tool to “add value to a person’s day.”

Benefits to macOS users

For those who use several Office apps at once, My Workspace’s unobtrusive placement and long list of accessibility features will make their Office experience far more efficient.

By clicking the icon located at the right-hand corner of the screen, you can get a quick overview of your day, respond to event invitations in your calendar, and join Skype calls. The intuitive tool determines recently opened files and displays them on the Recent tab, which gives you quick access to your most important documents.

Under the Pinned column, you’ll find a full list of recently opened files along with shareable links, making collaboration easier.

Account management and customization features

With My Workspace, you can easily access your Office 365 account settings, making account management a breeze. From this window you can manage Subscriptions, Security & privacy, App permissions, Install status, and other general settings.

What’s more, My Workspace allows you to customize your App Settings, where you can set the number of events and recent documents you can see, and decide which apps you would like displayed in the launcher.

Small yet substantial improvements such as My Workspace make Office 365 a thoroughly convenient business tool. There’s plenty of productivity-boosting functionalities within Office 365 regardless of device, and if you want to explore its useful features, call us today for tips and recommendations.

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Microsoft launches My Workspace for macOS

If you’re using Office 365 on a Mac computer, here’s some good news: Microsoft has introduced a new tool that will help you manage your Office 365 apps much more easily. My Workspace is a productivity-enhancing application that offers quick access to frequently used apps and files.

Office workspace for Mac

My Workspace sits in the Menu bar along the top of the screen and provides macOS users of Office 365 with a quick and easy access to pinned documents, recently accessed files, OneDrive files, Skype calls, and iCloud Calendars. It also makes their lives easier by offering quick buttons to Word, PowerPoint, Outlook, Excel, and OneNote. You can download the app for free at myworkspace.ms.

The app is the brainchild of four interns at the Vancouver offices of Microsoft Garage, Microsoft’s Washington-based experimental projects division. It was created when the interns were tasked with developing a tool to “add value to a person’s day.”

Benefits to macOS users

For those who use several Office apps at once, My Workspace’s unobtrusive placement and long list of accessibility features will make their Office experience far more efficient.

By clicking the icon located at the right-hand corner of the screen, you can get a quick overview of your day, respond to event invitations in your calendar, and join Skype calls. The intuitive tool determines recently opened files and displays them on the Recent tab, which gives you quick access to your most important documents.

Under the Pinned column, you’ll find a full list of recently opened files along with shareable links, making collaboration easier.

Account management and customization features

With My Workspace, you can easily access your Office 365 account settings, making account management a breeze. From this window you can manage Subscriptions, Security & privacy, App permissions, Install status, and other general settings.

What’s more, My Workspace allows you to customize your App Settings, where you can set the number of events and recent documents you can see, and decide which apps you would like displayed in the launcher.

Small yet substantial improvements such as My Workspace make Office 365 a thoroughly convenient business tool. There’s plenty of productivity-boosting functionalities within Office 365 regardless of device, and if you want to explore its useful features, call us today for tips and recommendations.

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5 types of clutter that slow down Windows

If you’ve noticed that your Windows 10 operating system has been running slow, yet no virus has been found and everything seems to be running okay otherwise, your PC might have too much clutter. Clutter can impede its performance and eat away its memory. To help your computer perform at its peak once again, you need to know five types of clutter and how to remove them.

5 types of clutter you need to know

  1. Pre-installed software: This unwanted OEM software, referred to as “bloatware,” poses security risks and takes up tons of CPU, RAM, and disk space. To get rid of it, Refresh Windows.
  2. Windows Updates: All too often, Microsoft launches updates that fail to download correctly, leaving you with corrupted and unusable files. Some of them will be deleted by Windows, while some will hang around forever. To remove them, Reset Windows.
  3. Registry Bloat: Every action performed in Windows gets recorded in your computer’s registry, including files and applications you’ve deleted. And gradually, Windows becomes bogged down by thousands of redundant entries. The solution? Reset Windows.
  4. Error files: Whenever software in your system encounters errors in processing or crashes altogether, Windows will keep a log file of it. And, as with Registry Bloat, these log files accumulate. To remove all these space-eating files, Reset Windows.
  5. User Bloat: This means a large number of your own files, especially if it’s unorganized. Solution: Refresh Windows.

How to declutter Windows

To rid your computer of all this clutter, you have two choices: Reset or Refresh. When you Reset, a brand new copy of Windows 10 is installed and “resets” your system to its original state. When you Refresh, your PC reinstalls Windows 10 free of any bloatware.

Both tools will delete Windows 10 apps and your customized settings, and will give you choices of keeping your old files or deleting them.

To get started, go to Start > Setting > Update and Recovery > Recovery

If you want to Reset Windows, choose Reset This PC > Get Started and then follow the on-screen instructions.

If you want to Refresh Windows, you need to know whether your Windows update version is Windows 10 1607 or Windows 10 1703 since the processes are a bit different.

  • For Windows 10 1607, choose More Recovery Options > Learn How to Start Afresh With a Clean Copy of Windows 10, at which point you’ll see a new screen in your browser. Click Download Tool Now at the bottom of the page, and when the download is finished, follow the on-screen instructions.
  • For Windows 10 1703, click Settings > Update & Recovery > Recovery > More recovery options > Start Afresh to launch Windows Defender. Then click Get Started to start the Refresh process. Alternatively, you can press the Windows key + R, enter systemreset -cleanpc and click Enter. When you see the Fresh Start menu, click next to start the process.

There are innumerable ways to make your computer perform faster and more efficiently, and our Windows experts are equipped with all the tricks of the trade. Give us a call today.

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Windows 10 makes decluttering easy

You may be surprised to know how many unnecessary files, or what we’d call “clutter,” are stored on your PC, causing it to perform at less than its peak. The good news is you can get rid of it easily with Windows 10’s new declutter tools. But first, you need to know exactly what clutter is, how it can harm your machine, and how to clean it up.

5 types of clutter you need to know

  1. Pre-installed software: This unwanted OEM software, referred to as “bloatware,” poses security risks and takes up tons of CPU, RAM, and disk space. To get rid of it, Refresh Windows.
  2. Windows Updates: All too often, Microsoft launches updates that fail to download correctly, leaving you with corrupted and unusable files. Some of them will be deleted by Windows, while some will hang around forever. To remove them, Reset Windows.
  3. Registry Bloat: Every action performed in Windows gets recorded in your computer’s registry, including files and applications you’ve deleted. And gradually, Windows becomes bogged down by thousands of redundant entries. The solution? Reset Windows.
  4. Error files: Whenever software in your system encounters errors in processing or crashes altogether, Windows will keep a log file of it. And, as with Registry Bloat, these log files accumulate. To remove all these space-eating files, Reset Windows.
  5. User Bloat: This means a large number of your own files, especially if it’s unorganized. Solution: Refresh Windows.

How to declutter Windows

To rid your computer of all this clutter, you have two choices: Reset or Refresh. When you Reset, a brand new copy of Windows 10 is installed and “resets” your system to its original state. When you Refresh, your PC reinstalls Windows 10 free of any bloatware.

Both tools will delete Windows 10 apps and your customized settings, and will give you choices of keeping your old files or deleting them.

To get started, go to Start > Setting > Update and Recovery > Recovery

If you want to Reset Windows, choose Reset This PC > Get Started and then follow the on-screen instructions.

If you want to Refresh Windows, you need to know whether your Windows update version is Windows 10 1607 or Windows 10 1703 since the processes are a bit different.

  • For Windows 10 1607, choose More Recovery Options > Learn How to Start Afresh With a Clean Copy of Windows 10, at which point you’ll see a new screen in your browser. Click Download Tool Now at the bottom of the page, and when the download is finished, follow the on-screen instructions.
  • For Windows 10 1703, click Settings > Update & Recovery > Recovery > More recovery options > Start Afresh to launch Windows Defender. Then click Get Started to start the Refresh process. Alternatively, you can press the Windows key + R, enter systemreset -cleanpc and click Enter. When you see the Fresh Start menu, click next to start the process.

There are innumerable ways to make your computer perform faster and more efficiently, and our Windows experts are equipped with all the tricks of the trade. Give us a call today.

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Clean up your PC with 2 new Windows features

One of the things that can make your PC perform slower than normal is clutter. And for a long time, Windows users had no choice but to manually remove the clutter themselves. The good news is, Windows 10 has come up with new tools that make decluttering a lot easier. But first off, you need to know what types of clutter there are, and how to get rid of them.

5 types of clutter you need to know

  1. Pre-installed software: This unwanted OEM software, referred to as “bloatware,” poses security risks and takes up tons of CPU, RAM, and disk space. To get rid of it, Refresh Windows.
  2. Windows Updates: All too often, Microsoft launches updates that fail to download correctly, leaving you with corrupted and unusable files. Some of them will be deleted by Windows, while some will hang around forever. To remove them, Reset Windows.
  3. Registry Bloat: Every action performed in Windows gets recorded in your computer’s registry, including files and applications you’ve deleted. And gradually, Windows becomes bogged down by thousands of redundant entries. The solution? Reset Windows.
  4. Error files: Whenever software in your system encounters errors in processing or crashes altogether, Windows will keep a log file of it. And, as with Registry Bloat, these log files accumulate. To remove all these space-eating files, Reset Windows.
  5. User Bloat: This means a large number of your own files, especially if it’s unorganized. Solution: Refresh Windows.

How to declutter Windows

To rid your computer of all this clutter, you have two choices: Reset or Refresh. When you Reset, a brand new copy of Windows 10 is installed and “resets” your system to its original state. When you Refresh, your PC reinstalls Windows 10 free of any bloatware.

Both tools will delete Windows 10 apps and your customized settings, and will give you choices of keeping your old files or deleting them.

To get started, go to Start > Setting > Update and Recovery > Recovery

If you want to Reset Windows, choose Reset This PC > Get Started and then follow the on-screen instructions.

If you want to Refresh Windows, you need to know whether your Windows update version is Windows 10 1607 or Windows 10 1703 since the processes are a bit different.

  • For Windows 10 1607, choose More Recovery Options > Learn How to Start Afresh With a Clean Copy of Windows 10, at which point you’ll see a new screen in your browser. Click Download Tool Now at the bottom of the page, and when the download is finished, follow the on-screen instructions.
  • For Windows 10 1703, click Settings > Update & Recovery > Recovery > More recovery options > Start Afresh to launch Windows Defender. Then click Get Started to start the Refresh process. Alternatively, you can press the Windows key + R, enter systemreset -cleanpc and click Enter. When you see the Fresh Start menu, click next to start the process.

There are innumerable ways to make your computer perform faster and more efficiently, and our Windows experts are equipped with all the tricks of the trade. Give us a call today.

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Google Drive app is shutting down

Yes, you read it right, Google Drive app is officially shutting down. But what does this mean for users worldwide? Is your business data still safe on Google Drive? Here’s everything you need to know.

Google made an official announcement on its blog that support for Google Drive app will end come December 11th, 2017, and the app will shut down completely on March 12th, 2018. In fact, you’ll start seeing notifications from the app’s user interface come October.

But you don’t need to search for an alternative solution just yet; the Google Drive service isn’t going anywhere. Despite the desktop app’s departure, you can still access Google Drive’s applications from your web browser and your mobile devices. Even better, Google has rolled out two more ways to access Drive applications and files on your desktop and keep them in sync on all your devices.

Backup and Sync

This consumer app replaces the standalone Google Drive and Google Photos Uploader apps. The way it works and the functionality it offers is pretty much the same as Drive, except all your Drive content will be stored on your computer hard drive rather than in the cloud.

You’ll be able to access files in My Drive, sync selected folders in My Drive, use native applications like MS Word and Photoshop, and sync other folders such as Documents or Desktop.

You won’t, however, be able to access files in Team Drives, stream files on demand, or sync individual files in My Drive. For those, you’ll have to go with the second option called Drive File Stream.

Computer operating systems requirements for Backup and Sync:

  • Windows 7 and up
  • Mac Lion 10.7 and up
  • Linux via drive.google.com

Drive File Stream

Drive File Stream is designed to save businesses and enterprises space on their local drive by providing on demand, cloud access to all Google Drive files from their computer. Features include access to files in My Drive and Team Drives, folders sync in My Drive, individual file sync in My Drive, and use of native applications like MS Word and Photoshop.

You can also make files available for offline access, and since cached files are synced back to the cloud when you’re online, you’ll always have the latest file versions on all your devices.

Computer operating systems requirements for Drive File Stream:

  • Windows 7 and up, no support for Windows Server editions
  • Mac El Capitan 10.11 and up

Drive File Stream allows you to do more with Google Drive, but if you’re sure you’re not going to be using all of its listed features, Backup and Sync is a simpler solution. Stay tuned for more news and updates about Google and its solutions. If you have any questions, just give us a call.

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End of support for Google Drive app

Google’s long-standing productivity suite, Google Drive app, is getting parked. No, this is not a joke and it comes as a surprise to us too. But what does this mean for users worldwide? Is this truly the end of this hugely popular business solution?

Google made an official announcement on its blog that support for Google Drive app will end come December 11th, 2017, and the app will shut down completely on March 12th, 2018. In fact, you’ll start seeing notifications from the app’s user interface come October.

But you don’t need to search for an alternative solution just yet; the Google Drive service isn’t going anywhere. Despite the desktop app’s departure, you can still access Google Drive’s applications from your web browser and your mobile devices. Even better, Google has rolled out two more ways to access Drive applications and files on your desktop and keep them in sync on all your devices.

Backup and Sync

This consumer app replaces the standalone Google Drive and Google Photos Uploader apps. The way it works and the functionality it offers is pretty much the same as Drive, except all your Drive content will be stored on your computer hard drive rather than in the cloud.

You’ll be able to access files in My Drive, sync selected folders in My Drive, use native applications like MS Word and Photoshop, and sync other folders such as Documents or Desktop.

You won’t, however, be able to access files in Team Drives, stream files on demand, or sync individual files in My Drive. For those, you’ll have to go with the second option called Drive File Stream.

Computer operating systems requirements for Backup and Sync:

  • Windows 7 and up
  • Mac Lion 10.7 and up
  • Linux via drive.google.com

Drive File Stream

Drive File Stream is designed to save businesses and enterprises space on their local drive by providing on demand, cloud access to all Google Drive files from their computer. Features include access to files in My Drive and Team Drives, folders sync in My Drive, individual file sync in My Drive, and use of native applications like MS Word and Photoshop.

You can also make files available for offline access, and since cached files are synced back to the cloud when you’re online, you’ll always have the latest file versions on all your devices.

Computer operating systems requirements for Drive File Stream:

  • Windows 7 and up, no support for Windows Server editions
  • Mac El Capitan 10.11 and up

Drive File Stream allows you to do more with Google Drive, but if you’re sure you’re not going to be using all of its listed features, Backup and Sync is a simpler solution. Stay tuned for more news and updates about Google and its solutions. If you have any questions, just give us a call.

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Goodbye Google Drive app

Google Drive app has come a long way since its inception. It’s easy-to-use interface and productivity tools are favored by many companies, which is why we were shocked by the announcement that Google Drive app is officially shutting down. So what now?

Google made an official announcement on its blog that support for Google Drive app will end come December 11th, 2017, and the app will shut down completely on March 12th, 2018. In fact, you’ll start seeing notifications from the app’s user interface come October.

But you don’t need to search for an alternative solution just yet; the Google Drive service isn’t going anywhere. Despite the desktop app’s departure, you can still access Google Drive’s applications from your web browser and your mobile devices. Even better, Google has rolled out two more ways to access Drive applications and files on your desktop and keep them in sync on all your devices.

Backup and Sync

This consumer app replaces the standalone Google Drive and Google Photos Uploader apps. The way it works and the functionality it offers is pretty much the same as Drive, except all your Drive content will be stored on your computer hard drive rather than in the cloud.

You’ll be able to access files in My Drive, sync selected folders in My Drive, use native applications like MS Word and Photoshop, and sync other folders such as Documents or Desktop.

You won’t, however, be able to access files in Team Drives, stream files on demand, or sync individual files in My Drive. For those, you’ll have to go with the second option called Drive File Stream.

Computer operating systems requirements for Backup and Sync:

  • Windows 7 and up
  • Mac Lion 10.7 and up
  • Linux via drive.google.com

Drive File Stream

Drive File Stream is designed to save businesses and enterprises space on their local drive by providing on demand, cloud access to all Google Drive files from their computer. Features include access to files in My Drive and Team Drives, folders sync in My Drive, individual file sync in My Drive, and use of native applications like MS Word and Photoshop.

You can also make files available for offline access, and since cached files are synced back to the cloud when you’re online, you’ll always have the latest file versions on all your devices.

Computer operating systems requirements for Drive File Stream:

  • Windows 7 and up, no support for Windows Server editions
  • Mac El Capitan 10.11 and up

Drive File Stream allows you to do more with Google Drive, but if you’re sure you’re not going to be using all of its listed features, Backup and Sync is a simpler solution. Stay tuned for more news and updates about Google and its solutions. If you have any questions, just give us a call.

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New phishing scam targets Office 365 users

With more than 100 million monthly active subscribers, Office 365 has attracted the attention of hackers who’ve revamped an age-old trick. This time, they come up with a highly targeted, well-crafted spear-phishing scam that’s even more difficult to identify. Here’s everything you need to know.

What makes it different from other scams?

The new threat comes in the form of spear phishing, an old familiar method in which hackers send emails that purport to be from trusted sources and dupe you into disclosing sensitive information. In this particular attack, the email messages are admirably well-crafted, making them even harder to spot.

The emails are also rid of the usual telltale signs such as misspelled words, suspicious attachments, and dubious requests. You might have to recalibrate what you know about phishing scams, because this new threat ticks all the boxes that make it look legitimate.

How does it work?

The hackers behind the attack craft personalized messages, pretending to be from trusted sources, such as your colleagues or Microsoft itself, and send them to your inbox. The messages could contain a link or a PDF file that leads to a legitimate-looking landing page. Upon clicking the link, the user will be prompted to enter his or her credentials, which the hacker will use to launch attacks within the organization.

Once they gain control of your account, they might set up new forwarding rules to monitor your communication patterns, which will be useful for their future attacks. They might even use your account to send further phishing emails to your co-workers to collect more sensitive information.

As for the phishing emails with PDF attachments, there will be instructions to fill in username and password to view the document. And once you do, your account is no longer yours.

Another way they can get your credentials is by sending an invoice that requires you to log on to a web portal to view the file. Attackers can also use this technique to trick you into performing a certain action, such as forwarding sensitive information or paying an invoice.

What can you do to stay protected?

Your first line of defense is multi-factor authentication, whereby you use a password and another authentication method — like an SMS code — to secure your account. This function is already included in Office 365 and here’s a step-by-step guide on how to activate it.

The second line of defense is training yourself and your employees to spot common phishing techniques. In particular, verify the accuracy of the wording and the sensibility of the requests in the messages.

For good measure, your organization can also install an email-validation system which is designed to detect and prevent email spoofing, such as the Domain-based Message Authentication, Reporting and Conformance (DMARC).

Identifying phishing emails and planning and implementing a robust defense system are ways to protect you and your organization against the new Office 365 threat. For tips on how to spot this type of scam and how to plan thorough security practices, contact our experts today.

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