Data backups – 4 common mistakes

BCP_Oct30_ABusiness is becoming increasingly complex, with the majority of systems and data now being stored online or on a computer. Because of this, a disaster such as one that knocks out power or even destroys your equipment could be devastating. Disasters put all business data at risk and that’s why so many businesses take steps to protect their data. But there are still risks that they may miss.

If you are looking to protect your data, one of the best ways to do so is to be informed, and learn from the mistakes other companies make when they develop data protection or Business Continuity Plans.

1. Not backing up data
It may seem like common sense when preparing for a disaster or developing a continuity plan that you should back up your data. However, a 2011 study from Symantec¬†found that only half of businesses back up more than 60% of their data. Other businesses don’t back up data or only back up certain systems. This means that if these businesses are faced with a disaster, they could lose up to 40% of their data. Some businesses could lose all of it.

Many experts suggest that businesses not only back up their data, but take more of an all-or-nothing approach. All data should be backed up so that should a disaster happen you can guarantee that nothing will be lost.

2. Failing to protect off site data
Business is becoming increasingly spread out, with many employees working from outside of the office, or on their own systems. People who telecommute or use their own systems usually store important data on their local machines. When a company goes to protect or back up their data, some may forget to back up data on machines outside of the company premises.

What’s more, some industries have regulations stating that you must back up data from all end-points (e.g., computers and devices) regardless of their location. So, when you are backing up data, be sure that you also back up data on systems that aren’t in the office.

3. Not backing up data consistently
The data in your business is always evolving and growing. Therefore, you need to ensure that it is backed up regularly. Because backups take time, there is a higher chance for them to fail. If you only back up once a year without checking, and disaster strikes, you could find that your data is incomplete, inaccessible or out of date. This may make any recovered data essentially useless.

The question is, how often should you back up your data? For most small businesses, a full backup at least once a week is suggested. If you work with client data on a regular basis or in a regulated industry, daily backups would likely be the best plan.

4. Using outdated backup methods
Just because you back up your data doesn’t mean it will always be available, especially if you use older backup methods such as data tapes or disks. These physical backups can be lost or even destroyed in a disaster and possibly even stolen. You may want to employ a more modern data backup solution that is more reliable, such as cloud backup.

That being said, you don’t have to give up older methods as these can come in handy, especially if you are going to be operating without the Internet for an extended period of time. By employing more than one solution, you can cover all bases while ensuring that data is largely backed up and available.

If you are looking to learn more about how you can protect your data, please contact us today to see how our systems and solutions can help.

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