Create better numbered lists in Word

Office365_May07_AWhen it comes to creating a document, most business owners and managers will turn to Microsoft Word. While Word is one of the most versatile programs around, it’s not perfect. One common issue many struggle with is how to format documents, especially lists. Creating an ordered list can be a nightmare, especially when Word doesn’t restart numbering for a new list. It doesn’t have to be so frustrating though.

Below is an overview of how you can set up ordered lists to either continue numbered lists from where you last left off, or start at #1 with new lists.

Set up numbering for all future lists

  1. Open a new Word document.
  2. Go to the Home tab (Press Home at the top of the window)
  3. Press the downward-facing arrow beside the numbered list button in the Paragraph group. (it’s located on the right of the bullet point button)
  4. Select Set Numbered Value… from the drop-down menu.
  5. Click the numbering option you want from the pop-up window.
  6. Press Ok.

When setting numbered values, you have three options to choose from:

  • Start new list – If you select this option, new lists will automatically start at one.
  • Continue from previous list – Selecting this option will continue numbering from previous lists in the same document. For example: If you have a paragraph and then a numbered list with three points, and type another paragraph then enter a new list, the list will start from four.
  • Set value to: – Lets you set what number lists will start at.

Change the number value of individual lists
If you have a document with numbered lists already in it, and want to change the number values of one list, you can do so by right-clicking on the first number of a list and selecting either Restart at 1 or Continue numbering.

Note that if you have a document with a continuous list that is separated by paragraphs and choose to reset one list to start at one, all subsequent lists will be changed to reflect the new ordering.

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