How to link Mac Mail with Office 365

Mac or PC? Most people have their preference, many use one or the other and are usually adamant about their choice. While each operating system has advantages and disadvantages, it really comes down to personal preference. For those who have decided to go with Mac, and still want to use Microsoft Office 365, Mac’s Mail program can be used to access emails, in place of Outlook.

Here’s how to configure Mac’s Mail program to enable you to send/receive emails from your Office 365 account(s).

For OS X 10.7 (Lion) and later

  1. Open System Preferences by clicking on the icon with the cogs on the launch bar or pressing Command (⌘) + Spacebar and typing: System Preferences.
  2. Click Mail, Contacts, & Calendars.
  3. Click +, located underneath the list of accounts on the left-hand side of the window.
  4. Select Microsoft Exchange from the list of services on the right.
  5. Enter your name as you would like it to appear on sent emails, your email address and password.
  6. Hit Continue. The next screen should be an Account Summary screen, ensure the information is correct and hit Continue.
  7. Ensure Mail, Contacts and Calendar are selected from the next screen. This will link the Mac programs Mail, Contacts and Calendar with their Office 365 counterparts.
  8. Press Add Account.
  9. Open Mail and your account will sync.
  10. Try sending a test email. Ensure that you select your Office 365 account as the sender if you have more than one account linked to Mail.

For OS X 10.6 (Snow Leopard)

  1. Open Mail, usually located on the launch bar at the bottom of the screen. If you can’t find it, it’s located in your Applications folder.
  2. From the menu bar select Menu followed by Preferences. You can also hit ⌘ + , to open preferences.
  3. Select Accounts on the window that opens.
  4. Click +, located underneath the list of accounts on the left-hand side of the window.
  5. Select Microsoft Exchange from the list of services on the right.
  6. Enter your name as you would like it to appear on sent emails, your email address and password.
  7. Hit Continue. The next screen should be an Account Summary screen, so ensure the information is correct and hit Continue. Note: You may get a screen asking to put in your server address. If you do, contact the administrator in charge of Office 365 for the relevant addresses.
  8. Ensure Also set up: Address Book contacts and iCal calendars are ticked in the Account Summary screen.
  9. Hit Create and your account should sync.
  10. Try sending an email and just ensure to select your Office 35 account as the sender if you have more than one account.

If you have any more questions about Office 365 for either your Mac or PC, please contact us, we can help.

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