How many times have you written a pithy reply to an email, hit send confidently only to realize you called the original sender something along the lines of a male donkey? Normally there would be a mad scramble to stop the email from being sent, only to realize that once you have hit the send button, you canâ€™t take it back. If you use Microsoft Outlook, you can put a delay on your email, giving you a chance to cancel sending it.
Below are instructions on how to delay emails in Outlook.
7-second tape delay for emails
It worked well for hockey commentator Don Cherry after a few unpopular comments landed his program, Coach’s Corner, in hot water. For emails, seven seconds is a bit short, we recommend delaying potentially inflammatory emails for 10 minutes, to give you time to review and possibly cancel if you notice mistakes. You can add a delay on individual emails in Outlook by:
- Clicking Options in the window youâ€™re writing your email in and selecting More Options.
- Select Delay Delivery followed by Message Options.
- Clicking the box beside: Donâ€™t deliver before and selecting the date and time to send the email.
Youâ€™ll be taken back to the message window after youâ€™ve selected the delivery time, and pressing Send will put the email in the Outbox folder until the specified time. If you use a POP3 email account – if youâ€™re unsure what you use, contact the administrator in charge of email – you will have to keep Outlook open.
There are many different reasons to use the delay function of Outlook, itâ€™s especially useful if you often realize there are mistakes in your emails. You should still be sure to read over your emails and if itâ€™s an angry reply or it contains negative information ensure that it carries a relevant tone and that you really want to send it. Has there ever been a time when you could have used this feature? Let us know.