Risk is something we deal with on a daily basis, many of us have a risk threshold we wonâ€™t cross. This threshold carries over to businesses and managers when they are looking to adopt cloud solutions in the office. Some managers are hesitant to adopt cloud services because they deem them to be too risky. The simple truth is: Yes, there is risk related to the cloud, but proper risk management makes it a viable solution.
Here are the three main types of perceived cloud risks that companies need to be aware of in order to effectively introduce a cloud solution.
Preventable risk is risk that is largely internal, or risk that arises from within the organization. This form of risk is largely preventable and indeed should be dealt with before the adoption of any new cloud solution.
Most companies have found that preventable risk results from employee actions, usually actions that are illegal, unethical or are against established procedures. Before the adoption of any cloud solution you should take steps to first define these internal risks and how they fit with the parameters of the proposed solution, then take steps to address these risks. This normally includes constant monitoring of the use of current systems, along with established boundaries of use.
If you donâ€™t address internal risks – e.g., employees sharing illegally downloaded files, (which could land you in some very hot water legally), risk will be increased exponentially, or the project could fail.
With new technologies like the cloud, that can be disruptive, there is always a higher level of risk involved. This form of risk, that is a risk involved with a strategic decision that will net the firm higher returns, is inherent. While itâ€™s not bad, it should be accepted in order to realize gains of any kind.
In other words, the higher the pay off, the riskier it will be. To manage this type of risk you need to have a plan that prepares for this. Cloud technology is still in its infancy, so there can and will be problems which may or may not put your entire organization at risk. Relying 100% on it is a poor way to manage risk. A strategy that includes backups of data and operations in the cloud, or having another system that can function in reserve, is an effective way to manage strategic risk. By employing something like this you can, in turn, take a larger risk; more cloud solutions.
External risk is any risk that companies canâ€™t control or influence. This includes risks due to natural disasters, upstream/downstream production strikes, political situations, etc. Because itâ€™s nigh on impossible to manage these risks, a strategy that aims to identify potential external risks and then take steps to mitigate fallout from occurrence is needed. This process is commonly called â€˜business continuityâ€™.
A good example of nature affecting the cloud happened in recently, in late June, when Amazonâ€™s data storage facility was struck by lightning, and backup generators failed, which took many services offline for hours. Companies that relied on Amazonâ€™s cloud servers like Pinterest and Instagram, who didnâ€™t have backup sites, were forced offline, causing a large loss in profit, not to mention some very unhappy users. This could have been prevented if A. Pinterest and Instagram had backup sites, and B. Amazon had a more robust redundant system.
Naturally, itâ€™s easy to be Captain Hindsight and go around pointing out what should have been done. You can learn from these incidents and look at how the company mitigated risks before and after, and try to implement them into your organization. If you need help identifying and coming up with ways to mitigate risk related to the adoption of cloud solutions, give us a call, we can help.