How to Personalize Microsoft Office 365

Computers are used on a daily basis by the vast majority of those in business. As we tend to spend such a long time behind a monitor, one of things we like is the ability to customize our systems, add our personal stamp when we can. Software developers have been more than happy to oblige users, and have started to offer customization options for even the most utilitarian of programs such as Microsoft Office 365. Are you ready to get personal?

Microsoft Office 365 is first and foremost a suite of familiar office software for businesses to use in their day-to-day operations. But just because this software is instantly recognizable as a Microsoft product, it doesn’t mean that you can’t make some small changes to personalize your computing workspace. Here are a few ways you can do just that:

Set Your Profile Picture
You can set a profile picture which will show up on any window or application that has the ability to show your image – e.g., Microsoft Lync. To set your picture:

  1. Log into Office 365 and go to the Home page.
  2. Click the My Profile header. It’s located in the top right hand side of the screen, underneath your name.
  3. Click Change Photo.
  4. Choose your photo by selecting Browse. It’s recommended that your picture be under 100kb in size, you’ll get an error message telling you if it is any larger. When you have selected your picture, press Save.

Add a Signature to Your Emails
Many business emails include a signature at the bottom, a way to make each email seem a little more personal, or provide more information including contact details and a potential message about an upcoming promotion. To set your signature:

  1. Navigate to the Outlook page, click on Options. It’s located in the top right hand side of the screen, underneath your name.
  2. Click See all options from the drop-down menu that opens.
  3. Select My Account, followed by Settings which is located in the left hand menu.
  4. Under the Mail Tab, you will have an option to edit your signature. If you want Outlook to automatically place your signature on every outgoing email, click the radio button below the signature that says Automatically include my signature on messages I send.

If you don’t choose to have Outlook automatically add your signature, you can add the signature in your email by selecting the Messages Tab in each new email, and clicking the little arrow below Signature. A list of created signatures will be shown, select the one you wish to use.

Add Your Picture or Logo to Your SharePoint Site
If your company uses SharePoint, you can add a logo or picture to enhance what is a relatively plain environment.

  1. First, you need to create an image. You can use almost any picture, just ensure you can legally use it. Get creative, this is your space!
  2. When you have the image you want to use, open SharePoint, click Site Actions and select More Options.
  3. Select Picture Library, and in the window that opens, select a name for a new library, and press Create.
  4. Your new Library should be on the left side of the screen. Click to open it and select Upload.
  5. When your picture shows up in the library, select it twice, so it’s in its own window. Copy the web address from the top of the page.
  6. Under Site Actions select Site Settings followed by Look and Feel.
  7. Beside Logo URL and description paste the URL you just copied. Click Ok and your image will show up on your SharePoint site.

With a few steps you can make Office 365 a little more personal. Just be sure that you can legally use the images you select. If you would like to learn more about Microsoft Office 365 or any other Microsoft products, give us a call.

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