A buzzword that many businesses have been struggling with is, â€œcollaborationâ€. In the past, you would have face-to-face meetings for everything. Technology has changed all that, and now an increasing number of employees are more comfortable meeting and talking over the Internet. This has caused problems for when you need to work together to draft a document, or plan a new project. Google Docs has made it easy to work on a project with other people, and with a recent update to Googleâ€™s social networking service, G+, it is now even easier.
Google has been great at developing apps that promote teamwork. Until recently, many of the apps focused on one type of collaboration – e.g., Google Docs allows users to work together via chat and instant updates. It allows multiple users to edit the same document at the same time, however, unless you are sitting beside the involved team members, it is a bit hard to effectively communicate. A recent update to the Hangout feature of Google Plus, Googleâ€™s social networking medium, now allows users in the same Hangout to work together on a Google Doc.
Think of this as one of the closest things to face-to-face meetings. We can now see each other as we work on the same document, meaning weâ€™ll be able to read peopleâ€™s faces to gauge what their comment means – a notoriously hard task when we canâ€™t see a personâ€™s face.
How to Team Up with Hangouts
When you need to work together on a project, simply start a Hangout on Google Plus, wait for everyone to show up and press the â€œDocsâ€ button, on the top left of the window. You will be able to choose to start a new project, or open an existing document. A modified Google Docs window will open, with all the Hangout members at the bottom of the window. All the functionality of Google Docs will be available. Be sure that when the Hangout is finished to click the â€œShareâ€ button on the Doc, to ensure it is shared with all the necessary members.
With this update, itâ€™s even easier to work as a team on projects without the need for your colleagues to be in the same room. If you would like to learn more about Google Docs, Google Plus or other Google Apps, give us a call, we are more than happy to help.